how to save as pdf file microsot word 2011

#HOW TO SAVE AS PDF FILE MICROSOT WORD 2011 HOW TO#
#HOW TO SAVE AS PDF FILE MICROSOT WORD 2011 SOFTWARE#
#HOW TO SAVE AS PDF FILE MICROSOT WORD 2011 CODE#

Range:=wdExportAllDocument, Item:=wdExportDocumentContent, IncludeDocProps:=True, KeepIRM:=True, _īitmapMissingFonts:=True, UseISO19005_1:=True StrName = Left(ActiveDocument.FullName, Len(ActiveDocument.FullName) – 4)ĭocName = “Enter Document name ” & StrDateĪctiveDocument.ExportAsFixedFormat OutputFileName:=strPath & docName, _ĮxportFormat:=wdExportFormatPDF, OpenAfterExport:=False, OptimizeFor:=wdExportOptimizeForPrint, _ StrDate = Trim(Format(Now(), “ddmmyyyy”)) StrPath = “Enter network location to save to” Here’s one I pieced together from several that I found and added a little myself, it will save to network location as PDF, add the date to the file name, and email it automatically.

#HOW TO SAVE AS PDF FILE MICROSOT WORD 2011 SOFTWARE#

This entry was posted in Software by mark. Voilá! You have your one-click “Save to PDF” button in Word. If you’re a perfectionist like me, select your macro in the right column, click ‘Modify…’ and select an icon you like.

With the up and down buttons on the right you can position it further I like mine just next to the normal Save button.

Select your macro (either version 1 or version 2) and click the Add > button.

You’ll see your macro appear in the list.

In the menu that appears, under “Choose commands from”, pick “Macros”.

Right-click the quick access toolbar, choose ‘Customize Quick Access Toolbar’.

I like the ‘quick access toolbar’ best for this purpose - this is where my Zotero buttons are as well. Now we want to pick one of the macros and add it to a menu for true one-click access. Adding your macro to the Quick Access Toolbar

For instance, if you use it mainly for journal submissions, you might want to set IncludeDocProps to False.

WdExportDocumentContent, IncludeDocProps:=False, KeepIRM:=True, _ĬreateBookmarks:=wdExportCreateNoBookmarks, DocStructureTags:=True, _īitmapMissingFonts:=True, UseISO19005_1:=FalseĪdvanced users will note that they can customize the output somewhat by changing the export settings. WdExportOptimizeForPrint, Range:=wdExportAllDocument, Item:= _ Replace(ActiveDocument.FullName, '.docx', '.pdf'), _ĮxportFormat:=wdExportFormatPDF, OpenAfterExport:=False, OptimizeFor:= _ It won’t ask you anything and won’t warn you if a file is overwritten (which to me is precisely the point - I want the PDF always to correspond to the most recent version of the document).ĪctiveDocument.ExportAsFixedFormat OutputFileName:= _ This macro (from here, with helpful amendments by readers) goes straight for exporting. It will suggest a filename, which you can change and it will warn you when you’re about to overwrite an existing file. This macro essentially just calls up the ‘Save as…’ window and pre-selects the PDF format. dot(x) file but that would only get you into trouble with all sorts of security restrictions in your browser or in Word, so doing it this way is easier.

#HOW TO SAVE AS PDF FILE MICROSOT WORD 2011 CODE#

Basically you create a new macro and paste the below code into it, then save.

#HOW TO SAVE AS PDF FILE MICROSOT WORD 2011 HOW TO#

You can find out how to add a macro to Word here. Hang on, where do I put this code?, you ask. Some steps for adding it as a button to a toolbar follow below. Pick whichever one you like and add it to Word. The first will provide you with the option to change file name and location, the second is a straight export, no questions asked. The macros below do only one thing: they save the currently open file as PDF, by default in the same folder, with the same file name. I generate PDFs practically everyday, so I wanted something easier. But that option is buried in the ribbon interface and involves quite a number of clicks. In recent versions of Word, it is also pretty simple: just Save as… and select PDF. In LaTex, creating PDFs is a question of one simple command (plus a bit of fiddling with settings). One of the most common word-processing related task for academics is to generate PDF versions of documents - for sharing with colleagues, for submission to a journal, for uploading to a publication page, et cetera.

How to save as pdf file microsot word 2011